Fliore before an audit: evidencing rather than reconstructing
Updated: 2026-09
An audit rarely asks whether a figure is right but where it came from. Anyone holding valuations, changes and decisions continuously with date and basis answers that in minutes — anyone who does not reconstructs for weeks.
Whether it is an external audit, a bank-side review or an internal control: the demanding questions concern not the size of a figure but its origin. Where does this valuation come from, when was it produced, who approved it?
In many family offices those questions cannot readily be answered, because the figures come from spreadsheets that were overwritten. The current position is known, the route to it is not.
The result is reconstruction under time pressure: emails get searched, old file versions hunted, advisers asked for confirmations. That work is expensive, ties up exactly the people needed in daily operations, and produces a result less robust than continuously maintained documentation.
How it works
- 01
Never overwrite valuations, extend them
A new valuation does not replace the old one, it follows it. Only that keeps the course traceable.
- 02
Carry basis and date with every figure
Where does the value come from and when was it established? Without those two details an audit question cannot be answered.
- 03
Record approvals, not only results
Who approved a valuation or a change is regularly part of the audit question.
- 04
Keep beneficial owners current continuously
An audit asks about the position at the time of review, not about the last update date.
- 05
Document periodic reviews even where nothing changed
A review carried out with no finding is evidence. Undocumented, it did not happen.
- 06
Treat the audit as a test of daily operations
If preparation takes weeks, the problem is not the audit but the documentation in daily work.
Why it fits here
Fliore holds valuations with date and basis rather than as an overwritable figure — exactly what an audit asks for.
Beneficial owners and structures are traceable with their status, rather than spread across accumulated filing.
Periodic reviews can be documented with their outcome even where no change was needed — and those records are regularly what is missing in a reconstruction.
FAQ
What is most often criticised in an audit?
Missing traceability. Not wrong figures but figures whose origin and timing cannot be evidenced.
Is it enough to assemble the documents before the audit?
It works, but it is expensive and produces a weaker result. Reconstructed documentation is recognisably reconstructed.
What about valuations from third parties?
They belong held with source and date. Your own responsibility lies not in the valuation itself but in adopting it traceably.
How long should earlier positions be retained?
That follows the applicable retention obligations and belongs clarified case by case. Technically there is little reason not to keep them.
Does Fliore replace the audit?
No. It provides the basis an audit can work on — the audit itself remains the responsibility of the relevant body.
FLIORE
Fliore holds valuations with date and basis rather than as an overwritable figure — exactly what an audit asks for.
Beneficial owners and structures are traceable with their status, rather than spread across accumulated filing.
Periodic reviews can be documented with their outcome even where no change was needed — and those records are regularly what is missing in a reconstruction.