Submira for security service providers: tenders with personnel evidence
Updated: 2026-09
Security services are tendered by public bodies regularly and usually over multi-year contracts. The effort sits less in the price than in the evidence on personnel, licences and the operating concept — and that evidence repeats across every tender.
Public buyers tender guarding and security services regularly, often over multi-year terms. The market is contested, and award criteria generally go beyond price.
The real effort sits in the evidence. What is requested covers the qualification and training status of the personnel deployed, licences, the operating organisation, availability, and the procedure for incidents. Those details barely change between two tenders — and are nonetheless reassembled each time.
On top of that, staffing fluctuates. A list of evidence from last quarter is no longer current, and adopting it unchecked risks an incomplete or incorrect statement in the bid.
How it works
- 01
Structure the evidence base once
Record licences, training records, references and the organisational description in one place with validity dates.
- 02
Monitor expiring evidence
Licences and training have expiry dates. Expired evidence in a bid is an avoidable ground for exclusion.
- 03
Filter for relevant tenders
Search deliberately by service type and region through the simap connection, rather than reviewing publications by hand.
- 04
Assemble the operating concept from blocks
The core of an operating concept repeats; only part is site-specific. That separation saves most of the writing.
- 05
Verify personnel details as at the deadline
Before submission, reconcile the record against the current workforce rather than adopting an older list.
- 06
Update the blocks after the award
Whatever was asked during the procedure belongs in the base — next time it is already answered.
Why it fits here
Submira separates the recurring part of a bid from the site-specific part — in security services the recurring part is particularly large.
The simap connection supplies tenders from the official source, rather than somebody reviewing publications by hand.
Trilingual DE/FR/IT: security services are tendered across language boundaries, and the language of publication determines the language of the bid.
FAQ
How does Submira handle expiring licences?
Evidence is held with validity dates. When assembling a bid it is therefore visible what is current and what must be renewed.
Does this replace our operating concept?
No. The site-specific part remains professional work. What falls away is rewriting the parts that are the same for every site.
Are the requirements the same everywhere?
No, they differ considerably by buyer and service. Reviewing the documents case by case therefore remains indispensable.
We also bid in French-speaking Switzerland.
Submira is built for DE/FR/IT. The language of the tender determines the language of the bid — a practical point when operating across regions.
How quickly is a bid finished with it?
That depends on the site-specific share. The gain sits in the recurring part, not in the professional work on the concept.
Submira
Submira separates the recurring part of a bid from the site-specific part — in security services the recurring part is particularly large.
The simap connection supplies tenders from the official source, rather than somebody reviewing publications by hand.
Trilingual DE/FR/IT: security services are tendered across language boundaries, and the language of publication determines the language of the bid.