Workflow platform evaluation
For organisations whose workflows run on SharePoint 2013, Nintex or home-grown solutions and that need a sustainable successor.
Updated: 2026-11
We evaluate which platform should carry your approval and business processes: an inventory of existing flows, requirements gathered from the process, a comparison of Power Automate, third-party platforms, BPM engines and custom development against weighted criteria including lifetime cost, and a reasoned recommendation, as a HERMES study if required.
Since 2 April 2026, SharePoint 2013 workflows no longer run in Microsoft 365. Many organisations rebuilt under time pressure; others keep processes alive with workarounds. In both cases the decision on the right long-term platform is often missing.
A one-to-one rebuild carries legacy into new licences. A platform choice without requirements produces a tool that solves the easy cases and fails on the important ones.
What you get
Process inventory
All flows with purpose, owners, usage, data and interfaces; orphaned flows flagged.
Requirements and criteria
Gathered from the process and translated into weighted evaluation criteria.
Options comparison
Assessment of realistic options including hybrid solutions, with risks.
Lifetime cost
Licences, operations, maintenance and changes compared over several years.
Recommendation and plan
Reasoned option, migration sequence and governance rules.
How it runs
- 01
Inventory
Record existing flows and check usage.
- 02
Requirements
Workshops with process owners, weight criteria.
- 03
Options
Assess options, compare costs and risks.
- 04
Recommendation
Study with decision basis and implementation plan.
Price framing
Scope depends on the number of processes and business units. After the initial conversation you receive a fixed-scope proposal; implementation can be commissioned separately.
Indicative, not a binding quote — the frame is confirmed during scoping.
What drives the price? → Cost guide
Parent service: Digital Transformation
FAQ
Are you tied to a vendor?
No. The recommendation follows the criteria. If Power Automate fits within existing licences, that is the result.
Do you write the study following HERMES?
On request, with starting point, requirements, options, evaluation and recommendation as HERMES provides for initiation.
How long does an evaluation take?
It depends on scope. What matters is that process owners are available for workshops; we plan this together at the start.
Do you help with migration?
Yes, as a separate engagement. Many flows become much simpler to implement after the clean-up.
Workflow platform evaluation
For organisations whose workflows run on SharePoint 2013, Nintex or home-grown solutions and that need a sustainable successor.